Overview

Enablence is a leader in optical design and manufacturing for planar lightwave circuits (PLC). We are a leading provider of optical chips for datacom and telecom, and we are expanding into many other applications, including LiDAR, OCT and accelerated computing for AI workloads.

We are growing our company as our volumes increase and we enter new markets. Enablence is seeking an Office Administrator/HR Assistant who will be responsible for providing comprehensive administrative support to both the office management and human resources functions. This position requires a versatile individual capable of handling various tasks with efficiency and professionalism. We offer a vibrant and fast-paced work environment in Fremont, California with many exciting projects.

Key Responsibilities

• Office Management

  • Coordinate office logistics for meetings, including room setup, catering, and audiovisual equipment.

  • Manage day-to-day office operations, including answering phones, handling correspondence, and maintaining office supplies.

  • Maintain office tidiness.

  • Oversee office facilities and equipment, coordinating repairs and maintenance as needed.

  • Assist in organizing company events, meetings, and conferences.

  • Handle incoming and outgoing mail, packages, and deliveries.

  • Coordinate travel arrangements and accommodations for staff and visitors when necessary.

• HR Support

  • Assist with the recruitment process by posting job openings, reviewing resumes, and scheduling interviews.

  • Assist in new hire onboarding process, including paperwork and orientation.

  • Maintain employee records and ensure compliance with HR policies and procedures.

  • Assist with HR projects and initiatives as needed.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.

• Proven experience in an administrative role, preferably in HR or office management.

• Strong organizational and time management skills with the ability to prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook).

• Attention to detail and discretion with sensitive information.